Policies & Procedures of the ROC

Our Mission

The Recreation Outreach Center of Trinity Baptist Church exists to lead people to a saving knowledge of Jesus Christ, strengthen the church body, and glorify God through activities that compliment the ministries and vision of Trinity Baptist Church.

Participation

Participants in the ROC include:

• Members of TBC and/or anyone enrolled in a TBC program who is 6th grade or above. (Note: Children in the 5th grade and below will be referred to as “under-age children”.)

• TBC Staff

• Guests of TBC members

• Visitors for games and tournaments

• Community members who have registered with the ROC

An adult must accompany children in the fifth grade and below.Exceptions:

• In special cases, a young person, age 17 and above, eligible to participate, can bring a child to the facility, but would be responsible for the child at all times.

• Special functions for this age group where church adult leaders provide supervision.

Registration by all participants is necessary for information and safety (see Registration Form).

Eligibility to participate will depend on an individual’s willingness to abide by the policies and procedures approved by the church governing the use of the facility.If a participant does not abide by the policy and procedures and is ask to leave, they should leave the facility and surrounding premises immediately.

Guests

• All members of TBC and its sponsored organizations are encouraged to bring guests.
• Guests must fill out a registration card before using the ROC facilities.
• Members are responsible for the conduct of their guests. Guests must sign in and out at the control center.

Visitors

• Visiting teams, spectators, or community members will be referred to as visitors.
• The conduct of a visiting group is the responsibility of their church or group sponsor.
• Community members wishing to use the ROC facilities must complete, and keep current, a registration card and must sign in and out at the control center.
• Visitors must comply with all policies, rules and regulations.

Rules & Regulations

• Visiting teams, spectators, or community members will be referred to as visitors.
• The conduct of a visiting group is the responsibility of their church or group sponsor.
• Community members wishing to use the ROC facilities must complete, and keep current, a registration card and must sign in and out at the control center.
• Visitors must comply with all policies, rules and regulations.

Interpretation of Policies and Procedures

• The ministerial staff and/or the Church Recreation Ministry Committee will be responsible for interpretation and enforcement of the policies and rules.
• Policies and procedures may be altered or added to with the approval of the Church Recreation Ministry Committee and the Trustees of TBC.
• Any situation not specifically covered in this list of policies will be acted upon if and when the need arises, at the discretion of the TBC Staff and the Church Recreation Ministry Committee.

Insurance

• Liability insurance coverage for the Recreation Outreach Center, the Recreation Minister, volunteers and groups using the facility will be maintained in accordance with the current policy of Trinity Baptist Church.

Safety

Participant and staff safety is very important in the use of the Recreation Outreach Center, thus adherence to the Recreation Outreach Center Operational Policies/Procedures is warranted.

• Rules for equipment use may be posted in the area of usage.
• Exercise participants should confer with their physician prior to beginning any exercise/walking program.
• No direct supervision is available.
• Participants will exercise at their own risk.

Behavior

• All participants will be expected to follow the policies and rules that have been approved by the church for the use of the Recreation Outreach Center and conduct themselves in a manner that brings glory to God.
• Willful violation of any policies or rules could lead to a loss of eligibility to participate in the ROC.
• A trained volunteer staff under the direction of the Minister of Students/Activities operates the ROC. They have a right to say “NO” or “STOP”. Participants are expected to follow the directions given by any volunteer.
• The following procedures shall apply to the violation of the rules and other inappropriate conduct:
• First Offense: The individual will be warned by the person(s) in charge and reminded of the rules of conduct. This warning will be documented.
• Second Offense: The adult offender will receive a written warning. If the offender is of high school age or younger, a written notice shall be given to the parents of the offender. Records of written warnings will be maintained in the office of the Minister of Recreation/Activities.
• Third Offense: The offender will be asked to leave the facility and required to have a conference with the minister of Students/Activities before being allowed to return. Parental contact will be made for students high school age or younger. A conference between the parents and Minister of Recreation/Activities must take place before re-admittance.
• Continued offenses may result in a suspension from the facility for a time recommended by the ministerial staff and the Church Recreation Ministry Committee. Depending on the severity of the offense, the person in charge may ask the individual to leave immediately and require that the offender have a conference with the Minister of Recreation/Activities before being readmitted.

Dress Code

• Shirt and shoes, along with other appropriate apparel, must be worn at all times. Modest attire must be worn to promote a Christian atmosphere.

Equipment

• Equipment must be checked out and returned to the control desk.
• All equipment must be used for its intended purpose.
• The individual who checks out equipment is responsible for its return in good condition.
• The individual who checks out the equipment must pay for any equipment lost or damaged through negligence. Arrangements for payment must be made with the Minister of Recreation/Activities.
• No outside personal equipment is allowed.

Entering & Exiting

• The primary entrance and exit will be the ROC doors located adjacent to the drop-off area. Every participant must sign in at the control center.
• Participants must remain in the ROC until they sign out. Designated emergency doors are for emergencies only; any other use may result in a suspension of participation in the facility.
• Anyone entering the ROC from the second floor must check in at the control center before using the walking track or fitness area.

Food & Refreshments

• Food and drink are not allowed in the gymnasium, walking track, and fitness area.
• Food and drink will be allowed in the vending room, game area, control center, and lobby. Food and drink will be allowed in the craft room and multipurpose room with prior approval from the Minister of Recreation/Activities.
• Vending machines will be available to participants during operating hours.
• Participants are responsible for keeping all ROC areas clean.

Items Prohibited

The following items are not allowed in or on the property of Trinity Baptist Church, including the Recreation Outreach Center:

• Tobacco in any form
• Alcoholic beverages
• Anything considered a weapon
• Controlled substances
• Pets, with the exception of service dogs
• Anything that would detract from a Christian atmosphere

Lost & Found

• The Lost and Found box will be located at the control center. Lost items will be returned to the owner when requested and properly identified. Participants are encouraged to put their names on all personal items. Items left in the lockers after hours will be placed in the Lost and Found box.

Control Desk

• All persons using the facility are to sign in at the control desk. Areas included are the Game Room, Gym, Locker Rooms, Craft Room, Track, Multi-purpose Area and Cardio Area.
• Only authorized persons are allowed in the Control Area.
• The phone may only be used for emergencies only. No personal calls allowed.
• All equipment must be checked out and returned to the Control Area.

Gymnasium

• Programmed activities will be given priority.  No free play is offered at the ROC at this time.
• Athletic shoes should be worn when participating in activities on the gymnasium floor. Non-athletic black sole shoes are prohibited on the gymnasium floor.
• Hanging from the rims is prohibited. Dunking is only allowed on goals with collapsible rims.
• Absolutely nothing may be thrown from the gym floor to the walking track. Violation of this rule may result in dismissal from the center. No improper running, pushing or horseplay will be tolerated anywhere in the facility. Anyone using the cardio equipment should be at least 16 years old.
• If a piece of equipment is broken or damaged, it should be reported to the supervisor/volunteer immediately.
• If equipment needs to adjusted, set up, or moved, the volunteer at the control desk must approve the request. Authorized personnel should only perform the requested actions.

Game Room

• There will be a one game limit with others are waiting.
• Every game has proper rules: players are expected to respect them. Sitting on the game tables is prohibited.
• Game room supplies and equipment should be used only in the Game Room.
• Food/Drink will be permitted in the Game Room, but should not be placed on any of the game tables. Trash should be cleaned up and placed in the proper containers.
• No running, pushing or horseplay will be tolerated in the Game Room area.
• If a piece of equipment is broken or damaged, it should be reported to the supervisor immediately.
• If game tables need to be adjusted, set up, or moved, the supervisor at the control desk prior to such actions must approve the request. Authorized personnel should only perform the requested actions.

Locker Rooms

• Underage children should be supervised closely by a responsible adult while in the locker rooms.
• Lockers may be used daily on a first come, first serve basis.
• Locks will not be provided by the ROC.
• All personal belongings must be removed from the lockers when the person leaves the building.
• At the end of the day, any locks remaining on the lockers will be cut off and items placed in the Lost and Found.
• Valuables should not be left in an unsecured locker.
• No running, pushing or horseplay will be tolerated in the locker rooms.
• Report any problems, stopped up toilets, missing supplies, leaking faucets, etc. to the supervisor at the control desk.

Walking Track

• Racing is not permitted.
• Only athletic shoes are allowed on the track.
• All walking/jogging should be in the same direction. The direction will be to the right on Monday, Wednesday, Friday and Sunday. The direction will be to the left on Tuesday, Thursday, and Saturday.
• Walkers and slow joggers should use the inside of the track to allow faster participants to pass on the outside.
• If hand weights from the Exercise Area are used while walking, they must be returned to their proper location when you are finished using them.
• Sitting and leaning on the safety rail/wall is prohibited.
• The track will not be used as an observation deck for activities in the Gymnasium.
• Absolutely nothing may be thrown from the Walking Track to the Gymnasium floor. This includes shooting basketball. Violation of this rule could result in being dismissed from the ROC.
• No improper running, pushing, or horseplay will be tolerated in the Track Area.

Cardio Area

Before using the Cardio Area, a person should have an orientation session to understand the proper use and care of the equipment.

• Must be 16 years of age or older to use the cardio equipment.
• This room is for developing physical fitness and should be used with that in mind.
• If others are waiting, please be considerate in your use of the equipment.
• Equipment may not be removed from the Cardio Area with the exception of the hand weights for walkers wishing to use them on the Track. They must be returned to their proper location when finished.
• No improper running, pushing, or horseplay will be tolerated in the Cardio Area.

Multi-Purpose Room

• Food/drink is allowed in the Multi-Purpose Area only with prior approval from the Minister of Recreation/Activities in conjunction with an approved activity.
• Persons using the Multi-Purpose Area for unscheduled activities must have the activity approved by the supervisor or ministerial staff.
• Persons using the Multi-Purpose Area are responsible for cleaning and straightening up when their activity is complete.
• Any equipment used during an activity should be replaced upon completion of the activities.
• No improper running, pushing or horseplay will be tolerated in the Multi-Purpose Area.

Craft Room

• No material is to be taken/borrowed from the Craft Room without permission from the Minister of Recreation/Activities.
• Craft projects are not to be handled unless you own them.
• The instructor of the class, not the supervisor at the Control Desk, should collect any associated fees for a given craft.
• Each craft class is responsible for cleaning up after using a craft room. Tools, equipment, and other supplies should be returned to its proper storage area after use.
• Food/drink is allowed in the Craft Rooms only with prior approval in conjunction with an approved activity.
• No running, pushing or horseplay will be tolerated in the craft room.